Team EVENT Assignments!

WEEKLY BUSINESS

FRIDAY ONLY TICKETS ARE NOW AVAILABLE ONLINE! There are less than 100, so ACT fast and tell your friends. 
Friday only tickets are $20. These attendees will be REQUIRED to check in at WILL CALL (there is no print ticket option) and they will be given a WHITE wristband, different than the full-weekend wristbands. Friday only attendees do not get a catalog-program or a tote bag.
Spread the word! http://deseretbook.com/timeout/event/202

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WEEKLY FOCUS

Event Assignments!

You should have heard from your Team Captain by now what your Team Event Assignment is.  If you haven't heard, please call and ask her!  You will be assigned to one of the following areas for your event assignment.  A brief description of what you will be doing is included, please read over it so you have an idea of what you will be doing.

TEAM MEMBER ASSIGNMENTS

WILLCALL/REGISTRATION TABLE (3, including SC): These ladies will be taking care of checking in “will call” attendees, selling “at the door” registration (if available), or any other special needs at the "information table". This is a place where team members will manage a lot of different questions and needs. 

GREETERS/INFO STAFF: (6) These women are used to help usher in the attendees from outside, form lines outside the doors before the doors open, to assist TOFW with any other needs outside the event hall, and be available for information to attendees before the event begins on Friday and Saturday (see next item). They should be happy and fun and able to be “sweetly bossy” to keep women happy while in line and moving in the right direction

INFORMATION STAFF (same Team Members as Greeters): There will be areas at the event where information staff should position themselves: one at the main venue entrance, one in the lobby, and one inside the event hall. We will have a team member stationed in the lobby and event hall during all breaks.  Three team members will be Information Staff during the time before the event begins on Friday and Saturday (the other 3 will be managing lines and directing traffic).  Information Staff team members will be directing attendees and providing information about the event and facilities.

EVENT HISTORIAN: This Team Member will take photos and videos to represent the “attendee experience”.  Photos and videos of groups, individual women, service project, bookstore, rooms used for our event, presenters, team members, etc.  Photos should not be taken during the event, only before and after the event and during breaks.  The photos and videos will be used for promotion and historical reference by TOFW.  The team member can use their own camera or TOFW’s camera.  If they are using their own camera, need to be available post event on Saturday so the photos can be downloaded to the Team Manager.

RESERVED SEATING USHERS (2): These two women will help assist any who are listed on the Reserved Seating List as well as any wheelchairs, walkers, hard of hearing sitting, guest & VIP seating, etc. They will be stationed at the will-call table and will have a list of all reserved seating attendees and their assigned reserved seats.

SEAT USHERS (10):  These women help usher in the attendees and watch for open seats to make them easier to find. They are especially important once the event has started and women are still coming in to help them quickly find their seats. They will also help mothers with infants find seating in areas convenient to exits and the mother’s lounge. 

TIMERS (2): These ladies will sit on the front row and will keep track of the presenters’ time using an electronic timer. These two women can be friends or family since they cannot have others sit with them.

DOOR GREETERS & TOTE BAGS (12): On Friday before the event begins, several door greeters will unwrap the tote bags and re-box them for distribution on Saturday morning. On Friday when doors open, door greeters will be taking tickets, giving wristbands, and distributing programs to every attendee as they walk in. On Saturday, door greeters checking wristbands, distributing programs and tote bags to every attendee as they walk in.  Door greeters will work together to make sure programs and tote bags are in good supply and that door areas are kept clear. 

Service Donation Collection Team (5): On Friday and Saturday before the event these women will be collecting the donated items and sorting them to prepare for Saturday’s lunch time assembly.

SERVICE ASSEMBLY TEAM (8 in 2 shifts during lunch): These women will help us IN the room while the attendees are helping to assemble the “Good Meals” during the lunch break on Saturday. We only want them to help on one or the other shift so they also get a lunch break. This is can be IN ADDITION to their other assignment pre-event. 

TEAM TRAINING

At our team training meetings, you will be given details and information specific to your venue and in depth instructions for your area.  It's time to become a "Know it All" again!

Friday 4:00pm: TEAM LEADER training (Team Lead, Team Captains, Scholarship Coordinator )

Friday 4:30pm: TEAM training (All Team Members)

Saturday 7:15am: TEAM training (All Team Members)

  

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SHARE CHALLENGE

Please share the news about online Friday Only Registration.  This is the FIRST time we have offered Friday Only registration ONLINE.  Let's hope it is a success!

{Share Link: http://deseretbook.com/tickets/show/202}

The Event Details Email should be in in-boxes soon!  Please share it with all you know whom are attending the event to make sure no one is missed.

{Share Link: http://tinyurl.com/tofw1sac}

COMMENT CORNER: Tell us what YOUR event assignment is.